Brickell Academy at Old Donation PTA General Meeting August 29, 2019

Location:  Cafeteria

Attendees:  Beth Von St. Paul, Sandra Shinabarger, Jennifer Gettins, and ~65 PTA members.  Quorum was met.

Meeting was called to order at 3:00 pm by Beth Von St. Paul.

  • May 4 2019 minutes were approved. 

Beth Von St. Paul

PTA Financial Audit:
We are in good financial standing.   Minutes from meetings are available for referencing any budget amendments.    2018-2019 audit was presented for adoption and will be filed.
Advised members that 2019-2020 budget has been posted for review on the PTA website.


2019-2020 Budget was approved via a motion and 2nd motion.   

Announcements:
Beth welcomed all present to attend the PTA board meeting on Friday, Sept 6 at 9:30 am in the PTA room.
Beth advised that PTA Volunteer orientation is on Thursday, September 19 at 9:30 am in the cafeteria.

Meeting was called to a close at 3:06 pm

 

Sept 13th, 2019 Brickell Academy PTA Executive Board Meeting Minutes

Date: Sept 13th, 2019 

Location:  Parent Volunteer Room

Attendees:  Sandra Shinabarger, Matt Vogel, Tamara Andrews, Jessica Sager, Jennifer Gettins, Marcyana White, Anna Feliberti, Lauren Cook, Renee Custudio, Laura Solomon, Aftab Ahmed, Jannie Poynton, Beth Von St. Paul, Kim Covington 

 

Meeting was called to order at 9:32am by PTA President Beth Von St. Paul.

Introductions were made.  PTA welcomed three new parents of 2nd graders and middle schoolers.  

Treasurer’s report was read by PTA Treasurer Renee Custudio.  Date range 8/19/19 to 9/12/2019

Starting Balance: $13,119.25
Income: $29608.74
Expenses: $5820.94
Ending balance: $36,907.05

President: Beth Von St. Paul

May 31, 2019 Executive Board Meeting Minutes were presented and emailed prior to the meeting.  A motion was made to approve minutes and the motion was seconded. Motion passed.

PTA Volunteer Orientation Sept 19 9:30am and evening 5pm session on the 19th

ASC Registration Open Sept 17th  8pm-  Sept 19th 8pm

MS Movie Matinee Sept 27th TBD

ES Movie Oct 4th TBD

ODS Fall Music Concert Oct 18th   

School Program-College planning info Oct 22nd

PTA Color Run Nov 16th  830am -11am  Megan Sweeney/PE Staff.   Committee has decided on a $20 entry fee. 

 

Student Activities Coordinator-Matt Voegel:     Discussed 5th grade Air Show Sept 20th.    Discussed the great turnouts in the past for MS Movie Night which will be Sept 27th.   

Fall picture day is Tuesday, September 24.  He asked for PTA to help with a sign up for volunteers during the day.  The VIE will make that up and forward to him. 

Membership:  Anna Feliberti

Our membership count as of 9/11/19 is 1101 Members for a total of $6606. Of this $4128.75 will be submitted to VA PTA for membership dues and $2477.25 will remain with Brickell Academy PTA.

Our donation received is at $17,099.00.  This is the amount that we have. 

 

Dues payment to VA PTA will be submitted by December 1st at the latest. We need to still figure out how to submit names and payment to VA PTA because they have implemented a new system similar to PT Board.

 

Programs:  Jennifer Gettins

Programs Committee Jennifer Gettins shared an easy way to for ODS families to support the PTA, which was to enter a code when ordering Papa John’s Pizza.  Papa John’s gives 10% of sales to ODS.  Jennifer felt it was a good way to start raising funds sooner than later. This item was discussed and it was decided for Jennifer to get all information on this program to bring back to the board at the next meeting on Oct. 4th. Anna Feliberti also suggested a possible fundraising opportunity with Z Theater and will bring information to the board at the next meeting.

After School Clubs: Marcyana White

Shared that there’s a new Park Rangers Club with a $10 fee per session with 3 sessions and that the cost to students is $1.  Shared that Club info is on the PTA website and did not specify further. Discussed bringing a note; that students must still bring a note to stay after school. Transportation notes will be coordinated with the front

office.    

Shared that the deadline to start a winter club is 2nd week of October.  

 

From Grants: Laura Soloman

This year we have a single fall round unless we receive more donations earmarked specifically for grants. The grants are due October 21 and the quick link to the application is https://forms.gle/TrS1WXvzD8eJ8dsW9

We already have a few applications.  

 

Thursday Folders Committee Report: Jannie Poynton

  • Procedures for flyer approval was reviewed. Flyers should be emailed to President email for admin approval 1 week prior to going home in folders. Copies can be made and left in PTA room by Wednesday for folders.

  • Thursday folders go home with elementary students only.  Flyers for middle school students are usually given to the first bell teacher for distribution.

  • Please make 540 copies of your flyer (520 elementary students plus 20 teachers) and leave them in the black crate in the main office by 8:15am.  You do not need to count them out by class.

  • Colorful graphics and photographs are great for electronic distribution but do not copy well.  You may consider creating a simple black and white version with clip-art style graphics for paper flyers.

  • Please let me know by Wednesday morning if you have a flyer for Thursday Folders so I can give my team a little notice.

  • The Thursday Folder team can help you cut, fold, staple your flyers if you just leave us your instructions.  However, we cannot put flyers in folders of just certain students, eg, girls only, or specific names.  Some classes use only class numbers on their folders and not every student returns their folders to school.

Committee Reports:   Were read aloud to those in attendance and are included below

 

Spirit Wear: 


Events:  Participated in Open Houses for Art/Dance, Rising Tides, and Elem Grades both selling Spirit Wear Merchandise inventory and collecting orders.  Conducted online sale that closed Sept 9th. 

Current Inventory: 4 Hats, 5 T Shirts (used for sizing), Clip Magnets, Vinyl Stickers, and limited Car Magnets

Sales:    Current totals for Back to School Sales (approximate)

Adult T Shirts:  213
Youth T Shirts:  180
Shorts (Navy/Gray): 63
Vinyl Stickers: 30 online
Vinyl Car Clings: 53 online
Stainless Water Bottles: 64
Hats (clearance): 8
Plastic Water Bottles (clearance): 5
Car Magnets (clearance): approx 30 

Budget:  Will be provided once Fall Sale is complete.

Volunteer Requirements:  2-3 Volunteers needed to sort and distribute the Fall Order. The current estimated sort and delivery date is Sept 20th.
Upcoming Items:  Staff Sale!  Working on a Staff Specific sale including polos, half zips, and select items to differentiate from the students.  This sale will be conducted online only. 

 

 

School Supply Fundraiser:  

We sold a total of 275 kits for a total sale of $11,926.05.  The PTA elected to receive 10% of the sale price as a fundraiser, so the fundraiser check received is for $1192.61. 

 

Of note, the Art department did not participate because School Kidz does not sell the specific items the teachers wanted. 

 

Also, I have not received a single call from parents looking for missing items, so I think all orders were 100% accurate.

 

The only concerns were from parents who thought they had ordered a kit, when in reality they never actually made the purchase. 

 

Disbursement during Open Houses and First Day of School went very well, thanks to the help of Middle School Ambassadors and PTA helpers.

 

Attached is the 2020 contract agreement.  The PTA needs to decide if we want to continue the project next year with the School Kidz company.  I can secure the 10% fundraiser discount if the contract is signed by the end of the month.  Please vote on this on Friday.

 

A motion was made to continue with School Kidz Fundraiser for the 2020-2021 school year, and sign the contract. This was unanimously approved via a motion and seconded motion.

 

DI Committee report:

Online registration for Destination Imagination is open. You can locate it on the PTA website. Registration will remain open until September 27. Try DI is an event for new students and parents to learn about DI. This is scheduled for Thursday, Sept 19. It will be after school until 4:50 pm. This a rebuilding year for ODS DI teams because our middle school teams moved onto high school.

 

Incentives:

Harris Teeter- We currently have 33 people enrolled in the program. It’s an annual renewal so we will be pushing for more people enroll.

Kroger- We can’t see the number of enrollees. But we will continue to remind people to sign up. They send an e-mail when checks are mailed. Just received a notice for $721.87 – 121 households – June 1-Aug 31, 2019

Amazon- Need to continue to remind people about the Amazon Program. For April – June we received $113.20. We have earned just over 1800 from them through August. That is a cumulative amount.

Box Tops- We are pushing the app, but also have just over 600 clipped box tops ready to send. We are starting the next clip drive now and will ask for everything to be turned in by 10/18/19. We will have a clip event after that to sort the box tops for submission before the end of October. So far we only had $8.00 worth of scans, bjut I will give and update on that once we get people to download the app.

 

PTA Reflections

The theme for the 2019-2020 PTA Reflections contest is "Look Within."

Categories include:  Dance Choreography, Film Production, Music Composition, Literature, Visual Arts, and Photography.

Entries will be accepted starting September 30th through October 7th, 2019.

Drop off in ODS Lobby (there will be a box).

All entries require official PTA Reflections submission entry form and name/teacher/grade on submission.

Reflections Showcase will be held on October 24th, 6-7pm in ODS Atrium honoring all artists' submission entries.  Award winners will be announced promptly at 6:30pm.

 

Staff Appreciation Luncheon: 

With a team of fabulous volunteers, we hosted a super successful Back to School lunch for the staff on August 30 organized by Kim Strassberger. We catered the event and spend $100 on food and décor (had the event largely catered), and had additional items donated (chips, salsa, toppings). In addition, we gifted all new ODS staff members with a “Welcome Bag” from the PTA in August. 

Note: Kim Strassberger recommends the PTA request to host this event earlier in the back-to-school week, or even change to a brunch (perhaps on Open House Day). The last day of summer is very busy for all families, and hosting this event becomes an all-day affair for the volunteers involved.

8th Grade Semi Formal:

Lauren Logan and Kim Strassberger have volunteered to lead this event scheduled for May 5, 2020. A budget change to $2600 in/$2600 out (net zero) is requested. As we have determined the Spirit of Norfolk is not feasible. We will hold our first committee meeting after the winter break.

 

 

Spirit Night Committee Report

General Items Needed for 2019-2020:

  • PTA President (2018-2019) to confirm whether staff tickets will be comp’d - This is not reported as completed, as of 8/29/2019.

  • Request for parent liaison for local Chick Fil A (near ODS) to participate and whether staff may be (is allowed to be) involved in serving for a Spirit Night fundraiser.

  • Do we have a standardized, approved contact/request form to share w/ parent liaison?

  • Who will provide Darcy w/ Chorus teacher’s name & contact info to request participation at Admirals’ and Tides’ events?

  • Who will provide Darcy w/ Band teacher’s name & contact info to request participation at Tides’ event?

  • Request if PTA approved $50 for potential need to purchase additional giveaways for Tides drawings for 2020 event (This was in prior budgets, not sure if is in this year’s budget or needed to be specially requested? This was not needed for 2019 Tides.)

  • Request PTA set aside between 5-6 “thank you” swag for 2019-2020


 

Spirit Night YNot Pizza 2019-2020 outstanding items:

  • Need to request Dec 4th for Kempsville and Great Neck

  • Need to request if Landstown is available to support us, too, and if so on Dec 4th

  • Need to request parent liaison for each location to confirm dates, confirm contact info, share thank you gift (Hyeon Choi’s children are no longer at ODS, but she will provide help / info for transition.)

  • Request PTA to choose back-up 2019 date to be Wednesday, November 20 (back-up) - Is this approved?

  • Schedule ticket sales

  • Promote event

  • Hold event

  • Receive donation from up to three locations

  • Confirm deposit of checks into PTA account.


 

TBD YNot Pizza

PTA approved Dec 4th. Great Neck contact is Tammi Wohlers (575-4790) tammiwohlers@gmail.com; Kempsville contacts are Harry and Theresa DiSilvestro, but coordination has always gone through Tammi/Great Neck per Hyeon Choi.

 

Spirit Night Admirals 2019-2020 outstanding items:

  • Request from PTA to choose 2019-2020 back-up date from confirmed home game dates:

    • SAT 1/11 – Through the Decades Night

    • WED 1/15 – Health and Fitness Night

    • FRI 1/24 – Faith and Family Night

  • Darcy to meet w/ Group event coordinators, Marco Myers and Charlie Colon, 8/29/2019 at ODS Open House to review waiving deposit, confirm solutions for 2020 from last year’s organizational issues.

  • PTA to confirm Admirals’ ticket sales closing date & time, Tuesday, January 6th at 12 p.m. (noon)

  • Schedule ticket sales & PTA to setup PTA store for sales

  • Promote event

  • Treasurer & Darcy Staley to coordinate ticket orders/checks/cash & Darcy to receive check to purchase tickets

  • Purchase tickets

  • Hold event


 

Friday, January 10, 2020 (Confirmed) Admirals Hockey Admirals’ Marco Myers confirmed us for January 10th via email 8/19/2019; he also confirmed the $100 deposit is waived for our organization. (Darcy requested to waive deposit, based upon ODS history w/ organization and 2019 Admirals’ organization issues.). PTA approved FRI 1/10 – Nickelodeon Night.


 

Tides’ Ticket Sales Close Date & Time: TBD (Request PTA confirm Tuesday, January 6th at 12 p.m. (noon))
 

Spirit Night Tides 2019-2020 outstanding items:

  • Receive notification of Tides schedule completed from Tides’ Stephanie Hierstein

  • Request PTA approval of home game date/s offered

  • Sign contract for ticket sales & pickup giveaways

  • Schedule transportation

  • Schedule ticket sales promotions

  • Schedule drawings, hold drawings & give prizes

  • Promote event (share live link from social media/QR codes in print to promote sales)

  • Hold event

  • Receive check from Tides

  • Offer thank you item from PTA store

  • Confirm deposit of check into PTA account.

  • Request 2020-2021 collaboration & date from Tides after schedule finalized (approx May)
     

TBD Norfolk Tides Baseball Tides’ Stephanie Hierstein confirms they do not have schedule set (as of 8/19/2019) but will contact Darcy as soon as they do to schedule our preferred date (late May).
 

Tides’ Ticket Sales Close Date & Time: TBD

 

 

 

 

 

 

Meeting called to a close at 10:37a.m.



 

Brickell Academy at ODS PTA General Membership Meeting Minutes- November 23, 2019

 

Date: November 23rd, 2019 8:45am

Location:  Old Donation School, outside by basketball courts. Preceding PTA Color Run event

Attendees:   Beth Von St. Paul, Renee Custodio, Sandra Shinabarger, Jennifer Gettins, Kelly Hedrick, Janet Smallwood, additional 25+ members = quorum of members

President:  meeting called to order at 8:45am

Motion requested to approve the General member meeting minutes from Aug. 29th, 2019.

Motion was seconded and approved by majority.

Treasurer Report:  Renee Custodio   August 29th, 2019- November 22nd, 2019

Starting Total: $22524.50   Income: $36611.24  Expenses: $22326.82  Ending Total: $36808.92

President: Beth Von St. Paul

Thank you to all our ODS members, we have reached 100% PTA membership! 

The proposed changes to the current budget line items have been posted publicly online and in the October board meeting minutes.  Will all current members please participate in the vote.  Proposed Budget Amendments were read aloud to members.

The ODS PTA General Membership will be asked to vote on the following Budget Amendments to the current approved 2019-2020 PTA Budget.

1-Combine the 2 line items, National and VA PTA Dues to be one line item instead of two separate line items for 1300 students at $3.75
2-Change the PTA Donations-Business/members line item from a budgeted amount of $14,000 to be a budgeted amount of $18,000 to reflect actual income from donations
3-Change the 8th grade Semi formal budgeted amount from $9000 (income and expenses) to be $2600 (income and expenses). Spirit of Norfolk cruise was being explored as an option but deemed too expensive, event will be at school instead and will not be as expensive
4-Change School Supply Kits line item from budgeted amount of $1100 to $1192.61 to reflect actual income.
5-Change Planners- Elementary from the budgeted amount of $1100 to actual amount $1023.
6-Change Planners-Middle School from the budgeted amount of $3000 to actual amount of $2500.

 

Motion to approve these stated budget amendments was requested, made and seconded.

With no discussion, motion was approved by majority.

Meeting called to a close at :  8:54am

 

December 6th, 2019 Brickell Academy PTA Executive Board Meeting Minutes

Date: December 6th, 2019

Location:  Parent Volunteer Room

Attendees:  Kim Strassberger, Tamara Andrews, Joanna Knight, Matt Voegel, Rachel Thompson, Marcyana White, Lemuel Williams, Ella Belafonte, Erica Pero, Jennifer Gettins, Renee Custudio, Beth Von St. Paul, Kelly A. Hedrick, Sandra Shinabarger

Meeting was called to order at 9:32 am by PTA President Beth Von St. Paul

Motion was made to approve the November 1, 2019 meeting minutes.   Motion was seconded and approved.


Treasure report for 11/1/2019 – 12/5/2019

Treasurer’s report was read by PTA Treasurer Renee Custudio. 

Starting Balance: $39,600.82

Income: $2308.27

Expenses: $6184.26
Ending balance: $35,724.83

 

Dr. Hedrick:    Thanks for planning the Cookies and Cocoa event.  Supports doing the Color Run again as it is a fun event.   There are several concerts coming up and spirit nights.

Matt Voegel:

Upcoming school events are:

Dec. 10 Tues Chorus Concert;  Tropical Smoothie Spirit Night for Chorus PAPA

Dec. 11 Middle School Orchestra

Dec. 12 ES Strings Concert and filming for WTKR

Dec. 18th  MS Band Concert

Dec. 19th Mix it Up Lunch for MS students; Winter Celebration, (classroom Holiday parties) Haygood Parking lot is available for these events. 

Dec 20th Adjusted Dismissal.

Jan. 2nd Reading Month- Author Visit

Jan. 3rd Spelling Bee

Jan 7th Elementary Info Night

Jan 9th Gifted Art and Dance

Jan 10th Admirals Hockey Spirit Night
 

VP Membership: Anna Feliberti
Currently membership is 1332 as of 12/5.  We are paying VA PTA $112.50 to cover the additional 30 members that joined since the last payment.  We should be paid up with VAPTA.

Scholarship update:  Scholarship information will be posted in Scholarship Central in January.

 

VP Programs: Jennifer Gettins

Dec 19th will be Mix It Up Lunch.  

Unity Day will be the end of January.  Board members asked for clarification.   Dr. Hedrick explained that it promotes that students are united in kindness.   Items are still being considered to purchase to hand out to students on Unity Day.
 

VIE: Tamara Andrews
Cookies and Cocoa set up for Dec. 12th- What location can we have?   Various locations were considered as alternates to the teacher lunchroom, such as Scola, hallways outside Scola and PTA workroom.  The bus loop hallway was approved for the Cookies and Cocoa location on Dec 12th, due to availability, ease of access and ability to set up and keep clean. 

MS Movie Matinee: Kim Strasssberger -Dec 6th.  Numbers are much lower this year.  Approx  20 students signed up so far, they will eat pizza and popcorn and watch the movie in the Black Box theater.

Spirit Wear: Joanna Knight 

Ms. Thompson mentioned shorts for P.E. and how some students need them.   She was able to directly request of Spirit Wear about the shorts being regularly available.   Joanna agreed that yes, shorts will continue to be offered close to cost. 

Joanna mentioned that staff responded well to the survey sent to them for choices.  Their responses will be considered for future sales.

The winter sale will offer long sleeved T-shirts and sweatshirts.  She has 50 samples that will be offered during upcoming school concert nights.  Orders will be available online through PT board for this sale.  They are trying to keep paper orders to a minimum and keep online payments and orders as a priority.  *Prefers to avoid cash.  Credit cards are preferred due to easier documenting and accuracy.*


Elem. After School Clubs: Marcyana White:   After School Clubs Flyers will go out Dec 12th.  Signups begin Dec 18th.  New available clubs will be Legos, Robots, Dance, Origami.

New Business:

Watch D.O.G.S. Program for Dads:  Presented by Lemuel Williams (parent volunteer) This is a National program that he has been a part of at other schools.   It is an opportunity for dads to be involved in their child’s school.  There is a fee to bring the program to the school ($350?)  Unclear if that is annual or a one-time fee.  Discussion was about who at ODS will organize it.    Seems favorable so far among the board.   The administration will discuss possibilities and bring it back to members in the future. 

Erica Pero   (Parent volunteer) Would like to spearhead a new Welcome Family program, similar to a Guardian Angel Program at her prior school, to help families and students new to ODS navigate the questions they might be too embarrassed to ask.  They will be able to be paired with “veteran” families in same grades, to have help in their first year to ODS.   Erica is willing to manage it.   Kim Strassberger said she’d like to partner with her.  Dr. Hedrick approved this. 

President: Beth Von St. Paul Upcoming Events:

January is Reading Month.   (see attached committee report for more information)    

 Jan 2nd  Author Steven Smith will be visiting and doing several presentations for all students

Norfolk Admirals Spirit Night: January 10th, 2020  Chorus and Color Guard are performing National Anthem,  Ticket sales is opening at the end of the month

Meeting called to a close at 10:49 a.m.

 

See Attached Committee Reports:

 

 

 

 

 

 

 

 

 

Committee Reports:  Lemuel Williams

Watch DOGS program: Here is all of the information I can gather regarding the watchdog program including steps toward implementing the program at the school:

 

*For Administrators and Parents who want to implement the WATCH D.O.G.S. Program.

Participate in the ‘7 Steps to Success’ national training conference call.

  • Sign up for the national training conference call:
  • Who should participate in the national training conference call?
    • WATCH D.O.G.S. Team
    • Principal and/or assistant principal
    • President or representative of parent support group (PTA)
    • Watch Dog School Representative and/or School Counselor

Select the WATCH D.O.G.S. Team to oversee the program.

  • Team consists of:
    • School representative (staff member or parent liaison)
    • Top Dog Coordinator (male or female)
    • Top Dog Team (other selected fathers and father-figures)

Order the WATCH D.O.G.S. Startup Kit order by:

  • Complete the Order Form in its entirety (all 3 pages/sheets), save to your PC or MAC, and email the 3 page order form to orders@dadsofgreatstudents.com. If you have questions concerning your order or need to pay with a credit card, please call the office Monday-Friday at 888-540-3647. Please see the note below.

Note: This is the only time you will use the Order Form. All future orders are to be placed on the DOGSTORE

Attend our WATCH D.O.G.S. University to view a brief tutorial on the vital elements of a successful program.

  • Who should attend WATCH DOGS University?:
    • Top Dog Coordinator (male or female)
    • Top Dog Team (other selected fathers and father-figures)
    • School representative (staff member or parent liaison)

Prepare for the “Dads and Kids Pizza Night.” If you build it, they will come! This event is one of the primary steps to your success. It will happen 2-3 weeks after you receive the Startup Kit, and the kit will show you exactly how to do it.

Designate a computer that WatchDOG volunteers can access to complete the school’s personalized ‘End of Day’ Survey online. A link to this survey will be provided by the WATCH D.O.G.S. office so you can monitor the success of your program.

 

Once up and running, a google calendar is created and managed by the Top dog team and School representative to disseminate to the fathers so they can schedule themselves throughout the school year (one semester at a time). On the days that fathers are scheduled, the Team coordinates with the school representative to create an itinerary of classes, activities for the fathers to engage in. This includes different class times with their child, volunteering in other classes to engage with students and teacher activities (sort of like word study etc), patrolling the grounds inside and outside, helping with bus/car loading and/or unloading, engaging with kids in the cafeteria, and then eating with their kid (school lunch sponsored by school for volunteer father if they choose to eat with their kid). 

Overall it's pretty flexible and it allows the school to get more volunteers, the kids interacting with fathers and vice versa, and greater buy in to/understanding of school procedures and parent input as well on the daily going ons within the school but under a controlled and very organized setting.  

 

 

Color Run: Megan Sweeney, Beth Von St. Paul

The Color Run was postponed to the rain date of November 23rd and a late registration was reopened to allow new sign ups.   The event had a total of 261 registrations.  We had a fantastic turnout on the day of event, with middle school students and staff coming out to volunteer and participate in the spraying of color.   We had medals for all registered runners, but still have a good number left over and are continuing to communicate to registered runners that they can have it sent home with their students.   Everyone seemed to have fun and we have received positive feedback.  Hopefully this can be an annual event in the future. 

Reading Month:

READING MONTH SUMMARY:  Jigisha Reddy

  • Jan 2nd  - Kick off Reading Month with Author Presentation -  Author Steven K.Smith is the author of "Shadows at Jamestown" that has been named a Virginia Readers’ Choice elementary title for 2019-20 by the Virginia State Reading Association.  We have all but two elementary classes signed up and several MS classes and even whole teams! 

 

  • Jan 3rd - Spelling bee -  Mrs.Caralivanos will organize and Mrs. Angela, Mrs. Beth will assist.

 

  • Jan 10th   - "Starbooks" tasting. This is will be a Starbucks cafe-like setup in the atrium with menus containing the excerpts from books around the library.  The students can get a little "taste of a book" while having a small cup of hot cocoa before they decide if they want to check it out. This is during lunch times.

 

  • Jan 17th  - ES Story-Telling and MS Trivia challenge. Sign up genius link has been created to get faculty, parents and alumni to become storytellers for the elementary students, link will be distributed soon. Will discuss MS Trivia Challenge with Mrs. Angel next week. This is a change from the mini Battle of the Books in the previous report as we were not sure how many students/faculty would find time to read all the books.

 

  • Jan 24th  - ES Scavenger Hunt and MS Escape-Room - Discussion in progress with Mrs. Angela in regards to both.

 

  • Jan 31st - Book swap - Same Setup as last year. Tables in cafeteria during lunches. Bring a book and swap it out for a new one.  

 

Tentative Plan:

Planning on "Reading Month - Create a Calendar page" (name TBD) contest and award 12 winners with either a BN gift card and/or a printed copy of the calendar. Start advertising it before the winter break so students have time to work on it with a deadline of mid-Jan which leaves enough time for judging. Waiting on approval from the librarians and if approved will determine the rules for the contest.

 

Approximate budget expenses:

  • Author Visit ($841) + Lunch/gift ($20) = $861
  • Book Tasting supplies = $65
  • Prizes for Scavenger Hunt, Trivia, Escape Room = $74
  • Prizes for Create a calendar contest = $200  

Total = $1200 (The only confirmed expense so far is the author visit of $841).

 

 

 

 

 

 

 

MIDDLE SCHOOL SCHOLARSHIPS:  Jigisha Reddy

  • Just started updating the application form to reflect the current year dates.
  • Will discuss with Anna Filberti - chair ES Scholarships - if there are any changes anticipated this year.
  • Will be reaching out and requesting faculty/parents to be judges.
  • Will definitely have the application posted on Scholarship central before the holiday break.

Spirit Night Committee Report - December 2019

Darcy Staley (269) 370-6791

 

  • Confirmed staff tickets will not be comp’d.
  • Chorus teacher is Drew Lusher andrew.lusher@vbschools.com and the Band teacher is Jim Reid james.reid@vbschools.com

General Items Needed for 2019-2020:

  • Who is contact to request spirit swag for thank-yous for Spirit Night vendors? How much notice do they need to set something aside/send home with Samuel Staley (Pommerenk)? We will need one thank you item (or set of items if very small) per vendor, i.e., 2018-2019, needed four (4) (one for each YNot location (2), one for Admirals, one for Tides). This year we are trying to add a Chick-Fil-A location & added a YNot location, making potential for six (6) thank yous.
  • Request PTA set aside between 5-6 “thank you” swag for 2019-2020

YNot Pizza Restaurant

Outstanding items as of 12/5/2019:

  • Receive donation from three locations
  • Confirm deposit of checks into PTA account.
  • Request Wednesday, December 2, 2020 to be approved by PTA.

Norfolk Admirals Hockey

Outstanding items:

  • Request PTA to organize a promo table during Admirals’ game (table, table cloth, chairs provided). Who will organize and populate the promo table?
  • PTA to confirm whether we want to, if allowed, and Darcy will request whether we are allowed to sell swag at promo table.
  • PTA to confirm Admirals’ ticket sales closing date & time, Tuesday, January 7th, 11:59 p.m. to be scheduled on PTA website & listed on ODS website.
  • PTA to setup sale on PTA website.
  • Share “embed code” with PTA website contact, which will show a button linked to the ticket sales.
  • Admirals to setup FEVO online webpage for online purchases (transactional fee applies) & share embed code for use on school website - recommend to have link there as well to PTA store w/ info re cost/benefit for each
  • Schedule ticket sales & PTA to setup PTA store for sales
  • Admirals to provide flyer for promotion w/ QR code to ticket sales options
  • PTA to select military family from our school to honor at the game.
  • Admirals to provide info on recognizing a military family from our school
  • Promote event (PTA website, ODS website, ODS atrium monitors, morning announcements, ODS social media, flyers in Thursday folders)
  • Draw Zamboni ride winner from interested students who’ve purchased tickets
  • Share waiver form for Zamboni ride winner
  • Treasurer & Darcy Staley to coordinate ticket orders/checks/cash 1/8/2020 & Admirals’ Marco Myers to pick-up check at ODS 1/8/2020 or 1/9/2020 to purchase tickets.
  • Purchase tickets to be held at ODS special Will Call table/area - TBD per short-staffed currently (as of last email from Marco)
  • Admirals sales team to discuss potential discount/promo for ODS for partial & full-season packages & share with us
  • Hold event

 

Admirals Admin - Schedule & Offerings

  • Special will-call booth and entrance day of event - TBD as of last email from Marco, due to personnel shortage.
  • Map to your designated staging area. We will also have signs and staff to assist
  • Step by step itinerary of your evening
  • National Anthem performance during pregame ceremonies at approximately 7:25pm, doors open at 6:30. We recommend performers arrive at 6:30, they will be briefed likely by Group Manager in a designated staging area at 7pm. (Parents welcome in the staging area.)
  • Student/staff interview on the jumbotron
  • Promotional table on the main concourse(table, table cloth, and chairs are provided)
  • Post-game photo of your entire group on the ice
  • Large staging area (exhall)
  • Promotion of military family (We are taking nominations for our Military Salute)

 

Friday, January 10, 2020 (Confirmed) Admirals Hockey

  • Admirals’ Marco Myers confirmed us for January 10th via email 8/19/2019; he also confirmed the $100 deposit is waived for our organization. (Darcy requested to waive deposit, based upon ODS history w/ organization and 2019 Admirals’ organization issues.)
  • PTA approved FRI 1/10 – Wizarding World Night.
  • PTA confirmed we do not want to Schedule Salty visit to ODS.
  • Darcy met w/ Group event Manager, Marco Myers and Charlie Colon, 8/29/2019 to review solutions for 2020.
  • Darcy met w/ Marco Myers 9/23/2019 & confirmed ticket price at $15 ($10 for Admirals, $5 for ODS); ticket sales to open Monday, December 2nd and ticket sales close week of event, Tuesday, January 7th, 11:59 p.m. Online link purchases are delivered instantly; order form through office, Marco will come in January 8th to ODS to exchange tickets for payment. There will be an additional opportunity for ODS families purchasing Spirit Night tickets to enjoy a 25% Admirals’ ticket discount for purchase of tickets to remaining games if purchased in the two-week window from night of our event. Marco will create a sheet for the event night & for passing out in Thursday folders after the event. *Please note, this discount is only available for ODS supporters who purchase Spirit Night tickets.
  • Zamboni ride reserved.
  • Mr Lusher confirmed Chorus to perform National Anthem.
  • Requested Mr Voegel to confirm transportation for participants.
  • Mr Borgerding confirmed Color Guard to present.
  • Re-requested code from Marco/Admirals to place on PTA & ODS website to promote ticket sales.

 

Admirals’ Ticket Sales Close Date & Time:  Friday, January 3rd, 11:59 p.m. (Request PTA confirm ticket sales close from PTA website, too.)

Norfolk Tides Baseball

 

Outstanding items:

  • Request PTA approval of home game Friday, May 29, 2020.
  • Request confirmation of chorus, band, & color guard attendance
  • Request confirmation of transportation for chorus & band
  • Sign contract for ticket sales & pickup giveaways after January 1, 2020.
  • Schedule transportation
  • Schedule ticket sales promotions
  • Schedule drawings, hold drawings & give prizes
  • Promote event (PTA website, ODS website, ODS atrium monitors, morning announcements, ODS social media, flyers in Thursday folders, & share live link from social media/QR codes in print to promote sales)
  • Hold event
  • Receive check from Tides
  • Offer thank you item from PTA store
  • Confirm deposit of check into PTA account.
  • Request 2020-2021 collaboration & date from Tides after schedule finalized (approx May)

 

TBD Norfolk Tides Baseball

  • Stephanie has penciled us in for Friday, May 29th, 2020.

 

Tides’ Ticket Sales Close Date & Time: TBD

 

Chick-fil-A Restaurant

 

Outstanding items:

  • Request confirmation from PTA on whether March 17 or March 24 is preferred.
  • Request date from Chick-Fil-A
  • PTA to request parent liaison to share thank you gift
  • Promote event
  • Hold event
  • Receive donation
  • Confirm deposit of checks into PTA account.

 

TBD Chick-Fil-A

  • Contacted Chick-Fil-A near ODS & received contact info to request Spirit Night opportunity & details.
  • Requested review/approval of intro letter to Chick-fil-A from PTA
  • Chick-Fil-A donates 10% of sales that we generate if no volunteers are provided and 15% of sales if we provide volunteers.
  • Monday, Tuesday, Wednesday and Thursday evenings, available; for ODS has been scheduled in the past from 3pm-6pm.

Chuck E. Cheese

We have been contacted by Chuck E. Cheese regarding setting up a Spirit Night. We reduced the number of Spirit Nights due to low participation/return for the effort. Was Chuck E. Cheese one of the venues reduced or do we want to try to get a fifth event going/scheduled? We will focus on current events plus Chick-Fil-A, instead of adding another night per PTA email.

 

 

 

January 3, 2020 Brickell Academy PTA Executive Board Meeting Minutes

Date: January 3, 2019

Location:  Parent Volunteer Room

Attendees:  Kim Strassberger, Tamara Andrews, Matt Voegel, Rachel Thompson, Jennifer Gettins, Renee Custudio, Beth Von St. Paul, Kelly A. Hedrick, Sandra Shinabarger

Meeting was called to order at 9:36 am by PTA President Beth Von St. Paul.

Minutes for Dec 6 Meeting were approved with a motion and a seconded motion.

Treasurer’s report was read by Beth Von St. Paul.    Renee C. arrived shortly after.

Date Range:  12/6/2019 to 1/02/2020

Starting Balance: $35, 724.83
Income: $1,666.40
Expenses: $3,849.73
Ending balance: $33, 541.50

Dr. Hedrick:

Cookies and Cocoa went really well, the Staff loved it, thank you to all volunteers.   Mentioned there is a  School Board Workshop Jan 14 will include discussion about Gifted Services and ODS selection process.

Matt Vogel

Cookies and Cocoa went well. 

Jan 7 will have no after school activities because of Info Night.  Jan  9 is Gifted Art and Dance Info Night.   PTA can be represented at ES Info night

The bus to the Hockey Game at Norfolk Scope leaves at 5:15 on Friday.  Parents need to attend and drive there and cannot ride the bus.

Academic Challenge:  Math  Jan 6th at Plaza Middle and Jan 8th are the Playoffs.  Championship is Jan 14th

National Geographic Bee:   65 Students participating grades 4-8.   This is a series of questions to know facts.  Jan 23 is another preliminary, the Jan 29th for those who make it. 

Middle school intramurals now open to 5th graders.   Volleyball, (Mondays) Floor Hockey, Lu, Basketball (Thurs)

Running Club will start in Feb.   Possibly available to some Elem students, will be Monday and Thursdays.

Alumni Speaker Event and Capstone display Projects Feb 13 Thurs Night 7-8pm.

Performing Arts Dance

Unity Day Jan 17th

Ms. Thompson:   Needs Shamrock help.   Needs T-shirts designed and ordered, marketing, flyers, coordinate parent pick up.  Usually it’s ~200 kids.  There were 88 ODS runners for the 8K last year, 150 ODS runners for Final Mile.   Tamara will follow up with Ms. Thompson w contact Shamrock list.    Smile Hero is the promotional theme.

VP Membership: Anna Feliberti

ODS Scholarship deadline is before Spring Break, so before April 9, 2020. Information available through Scholarship Central and VSCPS website

VP Programs: Jennifer Gettins

Mix It Up Lunch was successful.  Did not use a DJ this year, and next time can be better prepared with a playlist. 

Papa Johns so far has a check for $44 for us from the month of November.  

Renee C. mentioned a check from Kroger also.

ODS Unity Day Jan 17th.   Sunglasses were purchased by the PTA and will be distributed to students and staff.  Learned a little more about origin of ODS Unity Day from Dr. Hedrick.

VIE: Tamara Andrews

Cookies and Cocoa went well.  Mentioned choosing a Volunteer of the Year, request for nominations will be coming out soon.

Committee Reports    were all read, and attached below

After School Clubs: Marcyana White  Clubs are underway and running smoothly.  Winter registration is complete, emails are going out on time, there was sufficient volunteer coverage, and spring club proposals are being reviewed and scheduled.  Spring registration is targeted for mid to late March with clubs being scheduled during the months of April and May. The clubs binder and the digital transportation note system continue to be a tremendously successful tools for clubs.

Reading Month: Jigisha Reddy   Amazing author Steven Smith presented on Jan 2.  He was very engaging and great with all ages including Middle School kids.  Events scheduled throughout the month are Elementary Storytelling, Book Tastings, MS Escape Room challenge, and Scavenger Hunts.  Book Swap will be at the end of the month.

Scholarship:  Jigisha Reddy/  Anna Feliberti- mentioned that the deadline will be before April 9.

Spiritwear:  Joanna Knight.   Larger sizes are available through vendor and will be added to the online order form.  Sales online will continue through mid month.

 

Upcoming Events

Norfolk Admirals Hockey Game Spirit Night – Jan 10th.   So far 77 tickets sold.

Unity Day Jan 17 

Reading Month is entire month of January.

Feb 14th is PTA Valentine’s Bingo Night.

Meeting was called to a close at 10:33am.

PTA Executive Board Meeting- February 7th, 2020

 

Call to order made at 9:33 AM by Beth Von St. Paul

 

Location: ODS PTA Room

Attendees:  Dr. Kelly Hedrick, Rachel Thompson, Beth Von St. Paul, Jennifer Gettins, Renee Custodio, Anna Feliberti, Kimberly Strassberger, Sandra Shinaberger, and Tamara Andrews

 

President - Beth Von St. Paul

  • Asked for a motion to file the minutes from the previous Board Meeting (1/3/2020), which were made available for review. Motion was seconded and approved.

 

Renee Custodio - Treasurer’s Report  Date range- 1/3/2020-2/6/2020

  • A copy of the Treasurer’s Report was made available to all attendees for review.   With no questions, the following Treasurer’s Report was filed and entered into the record.

            Opening Balance:          $33541.50

            Deposits:                      $9856.50

            Withdrawals:                 $4450.70

            Ending Balance:            $38947.30

 

Dr.  Hedrick

- Noted a presentation was made at the school board workshop last week regarding the ODS application process and gifted services

- Also made note that Mr. Laney is handling MySchoolMail emails during Matt Voegel’s leave period.  Specific requests for SAC assistance can go through Beth to Dr. Hedrick until the 18th.

Coming soon:  an online Lost and Found to be developed by Mr. Laney.

 

Rachel Thompson

  • Shamrock Race entries are coming along.  90+ for Final Mile and 30 for 8K so far.
  • Dalton Parker is the lead for 8K,  Alayna Hermans is the lead for the Final Mile
  • Will have bandanas due to time and efforts, shirts already provided by Shamrock. 
  • Field Day:  Currently scheduled for May 1st.  May need to be moved due to a large field trip for middle schoolers that day.  Final date is pending - possibly April 24th

Can not have it in June because of conflicting events at school for students

  • Running Club is handled by Ms. Trina Romaine after school, 20+ kids.  Crystal handles the Middle school side.  We need to really thank them for their time

 

VP Membership - Anna Filiberti

9 more memberships since December.  Memberships are trickling in with no advertising.

VP Programs - Jennifer Gettins

 

Thanked by all for her work in straightening up, organizing, and cleaning the Parent Volunteer Room.

  • $44 check from Papa Johns, Want to put that out again to keep awareness.  Plus two free pizzas and a plan to use those for 5th grade finale.
  • Unity Day was successful. The kids loved the sunglasses.

 

VIE- Tamara Andrews

Volunteer of the Year had 22 nominations, Possibly Feb 17th to announce Volunteer of the Year.

 

President- Beth Von St. Paul

 

So far sold 75 tickets online and 37 sandwiches for Feb 14th Bingo.  We will play 5 rounds with several prizes per round. Food is available for presale and additional concessions will be available at the event.  This will also be a PTA General Meeting before the event

 

Pulling together Spring Event May 2nd 10am-2pm since there’s no Spring Committee Chair.   Enlisting Chess Club, NJHS, 8th grade Capstone, and PE Dept.

 

Upcoming Events:

Feb 14th PTA Bingo Night and General Member meeting at 6:20pm-activate Nomination Committee and proposed budget amendments

Feb 22nd Partnership Expo and Vendor Fair Landstown HS

Box Top Clip Event: Feb 27th 10am

Chick Fil A PTA Spirit Night: March 17th  also Music in our Schools Concert

March 21 - Shamrock 8K/Final Mile

May 9th:  8th grade Semi-Formal

May 29th PTA Norfolk Tides Baseball Spirit Night

 

June 9th is the 8th grade picnic.  Coordinating with the 8th grade teachers on locations and logistics for field trips and the Picnic.

Spirit Wear:  No more orders will be placed until Fall.  Clearing out inventory.

 

Coming Soon:  Watchdog Dads.  Need to ask if expenses are one time or annual and what expenses are for.  Member interest form will be available at the General Member meeting for signups

Budget Amendment Discussion - see attached.   

Ynot is donating $800 to us.  Will get a photo with the check.

Beautification funds, can possibly be allocated to the Bee Colony for needed updates and upgrades.  More information will be presented at future meeting

 

Meeting called to a close at 10:48am

Committee Reports:

Grants: Laura Soloman  :Fall Teacher Grants

- Were able to approve all requests with a remaining balance of $300.41

"The Art of Literacy" ,

EZ Scan Running Program

STEM in the Gym

Chemical Bonding Card Sharks

Depth and Complexity

Magnifying Scientific Investigation

Story Cubes

3D Modeling

Spring Capstone Grants

- Requested an additional $200 from PTA for a total of $500 to offer to 8th graders for capstone projects.

- The teachers are supportive of the plan so we will proceed with only $300 if the rest is not approved. We will have thee applications ready early next week.

 Incentives/Box Tops:  Laura Lumagui

The Spring Box Tops Campaign is kicking off next week.  We will have the clip event on February 27th after Thursday folders are completed.  We are at just over 500 box tops this year. The flyer will go home in Thursday folders and is promoting the app again.

 Spring Box Tops are due March 1st.  We received the check for the fall box tops.  

We can do an end of the year drive as well.  They would count in next fall’s total, but it can’t hurt to do it. 

Also, Papa John’s typically does a heart shaped pizza for Valentine’s Day.  I haven’t seen it on their website yet, but if they are doing I would like to send a message next week reminding people to show some love for their PTA by using the code when they order.

 Spirit Nights:  Darcy Staley

YNot - Completed $TBD

  • Awaiting YNot’s Edward’s, report on whether we’ll receive one or three checks (one from each location) and whether there will be a new contact for us to use,   Expected income is $800
  • Once contact is confirmed, will re-request confirmation of our 2020 request for Dec. 2.

Admirals - Completed January 10th, 2020-$1981.00 income generated,  401 tickets sold.  Chorus students had a successful performance of the National Anthem along with the ODS Color Guard presenting the flags.  An ODS student was able to ride the Zamboni, and two teachers were recognized during the game, Mr. Borgerding and Mrs. Newman.

Chick-Fil-A - March 17

  • Confirmed for March 17 (times TBD)
  • Chick-Fil-A’s Darrius to confirm whether we can promote the entire night for the fundraiser or only 3 p.m. - 6 p.m. and amount to anticipate
  • Save-the-Date promo March 3 & March 10 to be sent via social; please send notice via next newsletter
  • Promotions to be scheduled March 15, 16, 17

 Tides - May 29

  • Contract signed for May 29th.
  • Chorus not performing; Band & Color Guard confirmed with staff & Tides
  • Promotion to begin Monday, April 27 w/ weekly giveaways & announcements

 Reading Month: Jigisha Reddy

ODS Reading Month was very successful with all events conducted as planned. The goal to motivate the students to try different genres of books and to cultivate interest in reading has hopefully been accomplished through the variety of events that were offered. Many, many thanks to Mrs. German, Mrs. Camper, Mrs. Ridlon, Mr. Voegel, Ms. Foshay, Mrs. Stevens, all admin and staff. Also a huge thank you to the PTA President - Beth Von St.Paul for supporting all the ideas and helping with the planning and executing the events. Finally, ODS Reading Month could not have been executed so smoothly without the help of all the numerous parent volunteers. Thank you one and all!

Jan 2 - Mr. Steven Smith -  author of "Shadows at Jamestown" that has been named a Virginia Readers’ Choice elementary title for 2019-20 by the Virginia State Reading Association was the speaker for 5 sessions and we had an almost 100% participation from both ES and MS classes. The speaker event was a huge hit with all his books checked out and on hold as soon as session 1. PTA bought additional books from Mr. Smith for the library to satisfy the students interest in these books.

Jan 10 - “Starbooks” Book Tasting event was a very fun event and was a hit among the Elementary Kids. Many Middle school teams also had a “taste” of the books. PTA went through an average of 3 big hot water canisters every hour from 10:30 - 1:30, more cocoa bought midway through the event due to high demand. There were 75 books on display for book tasting and the final tally for the number of “order forms” was -  201 for MS and almost a 100% for all ES.

Jan 16 & 17 – Story Telling - Elementary students loved the storytelling event with all the special stories that were read to them. A very special thank you to our staff and parent storytellers who brought the stories to life. We had 100% ES classroom participation.

Jan 16 – Escape Room - We had 100 skeptical but brave enough to try Middle School students who signed up for the Sherlock Holmes themed Escape Room contest. It was a challenge that consisted of Morse code, and pre-algebra and algebraic equations that challenged the students to work swiftly and as a team. We had winning teams by grade level and all winners received a Sherlock Holmes - Hound of Baskervilles book.

Jan 24 - Scavenger Hunt - Initially planned for only ES students, the scavenger hunt was extended to MS students as well. Many students, both ES and MS participated in the hunt throughout the day. All participants could choose from a collection of book marks, stickers and small prizes. 2 ES and 2 MS students who got all the scavenger hunt questions correct had their names drawn to win $10 Amazon gift card. (4 gift cards in all),

Jan 29-31 - Book Swap - We had a total of 711 books checked in for the book swap. This was once again a very popular event among the students. The remainder of the books have been put in boxes and left in the library for the librarians to pick from and the teachers to browse through for their classrooms. The books left over after that will be donated at the end of this month.

How It Shaped Me - Essay Contest - The students were provided an opportunity to participate in an essay contest where they read a book and write to the author (living or dead) about how the book affected them personally. We had a surprising number of 45 entries. We had 3 judges, Mrs. German, Mrs. Camper and Mrs. Gregory (parent volunteer) who judged the essays anonymously determining the winners using the average of the three judges scores. They were given the winners details after the scores were finalized. 6 ES and 6 MS winners were given $10 B&N gift cards. At this time, we are looking for avenues to publish the winning essays to be read.

 

 

Budget Amendments Proposed for General Member Meeting on Feb. 14th, 2020

1-Athletic Spirit Night line item:  Change income and expenses to be closer to actual.   Expenses:  currently budgeted at $1500- Change to $4000           Income: currently budgeted at $4000- change to $6000

2-Previous Year 2018/2019 Cashola/spirit night/retail income:  change to reflect actual income, from $1059.20 to $1172.40

3-Retail Credit and Box Tops:  Amazon Smile, HT, Kroger, Papa Johns, Box Top

 Current Budget at $4800 income, $200 expenses.  Change to $3500 for income and $200 expenses. 

4-PTA Grants:  current budget at $3000 expenses,  want to add $200 to expenses for capstone.  Change to $3200 expenses.

5-Payment processing/cc fees:  Current budget at $1500 expenses. Increase expense by $200,  Change to $1700 expenses.

6-Shamrock race:  Current budget at $800 expense, $500 income.  Change to $600 expense only, no income.

 

These budget amendments were discussed during the meeting and a motion was requested to bring these to the general membership for a vote of approval at the next general member meeting on Feb. 14th, 2020.    All in attendance were in favor.  Amendments will be posted prior to, and voted on at the meeting

Minutes from General Member Meeting February 14th, 2020

Location:  Old Donation School Cafeteria 6:20pm   Preceding PTA Bingo Event

President:   Call meeting to order 6:20pm

Motion requested to approve the Minutes from Nov. 23rd, 2019 General Member Meeting

Treasurer Report: Renee Custodio

Dates: November 23rd, 2019-February 13th, 2020

Starting Total:  $36,762.95           Income: $12,621.22                 Expenses: $12,700.32

Ending Total:  $36,683.85

Member Update:

President:  Thank you for your overwhelming support of our PTA!  We hit 100% membership with 1341 memberships early in the year!   We also thank our generous donors, Our Diamond, Platinum, Gold, and Silver donors are listed on our Thank you banner hung here in the cafeteria.

Our PTA board and committee volunteers have helped to put on many fun events from the Color Run and Movie Nights last year, to our Reading Month activities all of January.  Thank you to all the volunteers who helped to make these (and more) events possible for our students!  Our PTA is also able to offset the cost of field trips for each grade level, we purchased the Sunglasses for Unity Day given to students, and funded supplies for Mix it Up Lunch and the Leadership Programs.  We support our staff with appreciation events, awarded almost $3000 in Grants and there are more events coming up throughout the spring.  We are collecting Box Tops this month, you can send them in through your teacher or team.    The PTA will be supporting our Shamrock Final Mile and 8K runners, and are hoping to provide a school spirit item for them to wear at the race.  Deadline to be included for that will be Feb. 21st.  Our school runs together as a group for Final Mile so register online soon under Old Donation School.

The PTA is planning a Spring Fling Event here at school on May 2nd from 10am-2pm.  Many clubs and groups throughout the school will be participating, and we hope everyone can come enjoy a fun day together. Plans are still underway, and more help is needed in the planning and on the day of event!

We are always open to suggestions and help from parents, so please email us if you have anything you think would be a fun event for our school!  We have a parent who proposed a program to the board that he participated in at his home school called Watch DOGS-  which is Dads of Great Students.  Male family members volunteer in the school during the day, helping during bus duty, in the cafeteria and classrooms.  This helps to showcase specifically the Male family members support to our students. We are looking for ways to incorporate that program in our school, if possible, but need to have Volunteers and Coordinators committed to the program before implementing it.  It is a year round program that volunteers would come possibly 1 day a month, on pre-scheduled days.  If you are interested in being a part of this program, and can commit to participating in the fall, please sign up on our board today with contact information so we can form a Plan and a Participant list. 

This concludes the Member Update, and we now need to vote on the Proposed Amendments to our current budget. They were posted online and at the front of the building as you came in.   They are:

 

1-Athletic Spirit Night line item:  Change income and expenses to be closer to actual.   Expenses:  currently budgeted at $1500- Change to $4000     Income: currently budgeted at $4000- change to $6000

2-Previous Year 2018/2019 Cashola/spirit night/retail income:  change to reflect actual income, from $1059.20 to $1172.40

3-Retail Credit and Box Tops:  Amazon Smile, HT, Kroger, Papa Johns, Box Top

 Current Budget at $4800 income, $200 expenses.  Change to $3500 for income and $200 expenses.  

4-PTA Grants:  current budget at $3000 expenses, want to add $200 to expenses for Capstone students.  Change to $3200 expenses.

5-Payment processing/cc fees:  Current budget at $1500 expenses. Increase expense by $200, Change to $1700 expenses.

6-Shamrock race:  Current budget at $800 expense, $500 income.  Change to $600 expense only, no income. 

Are there any questions or discussion?  None were offered

Motion was made to approve all proposed budget amendments?     Motion was seconded.  Motion passed for approval with majority raised hand votes.

 

We also need to Activate our PTA Nomination Committee.  The volunteers for this are Jigisha Reddy, Renee Custodio and Marcyana White.    The duties for the Committee include actively recruit volunteers who are interested in running for all 6 positions on the 2020-2021 ODS PTA Board.  They will present the  nominees to the general membership.  The vote on the nominees will be at the General member meeting on May 2nd.    Is there anyone else from the floor who would like to volunteer?

Can I have a motion to activate our 2019-2020 PTA Nomination Committee?  Motion was made, and seconded.   Motion passed for approval.

 

Thank you for your time tonight, Enjoy the Bingo!

Meeting Called to a Close: 6:32pm

 

March 6, 2020 Brickell Academy PTA Executive Board Meeting Minutes

Date:  March 6, 2020

Location:  Parent Volunteer Room

Attendees:  Mrs. Smallwood, Tamara Andrews, Matt Voegel, Jennifer Gettins, Beth Von St. Paul,  Sandra Shinabarger, Laura Solomon, Kim Covington, Marcyanna White

Meeting was called to order at 9:32 am by PTA President Beth Von St. Paul.

Minutes Feb 7 Meeting were approved with a motion and a seconded motion.

Treasurer’s report was read by Beth Von St. Paul.   

Date Range:  2/7/2020 to 3/05/2020

Starting Balance: $38947.30
Income: 4495.87

Expenses: -6684.35

Ending balance: 36,758.82

Thank you to Mrs. Smallwood for conducting Valentine’s Bingo.  Great turnout, lots of positive feedback. 

Matt Vogel:

March 17: Chorus

March 19: 6th/7th grade orchestra

March 24th: Strings 101 4th and 5th Grade

March 25th: rescheduled presentation of the movie “Like” in auditorium 6-7:30pm

March 27th, 28th All City Concerts

April 2nd:  3rd Grade Music

April 3rd: Middle School Band Dinner /Concert

April 7th:  3rd Grade Strings

April 8th:  4th/5th Grade Field Trips

April 2nd:  Volunteer Breakfast

May 7th:  Teacher/Staff  Appreciation Luncheon

Sat May 2nd:  Spring Event

Marcyanna White:   Registration for After School Clubs will be Wed March 25th.   Presented a list of the after school clubs which include Cake Decorating, Cross-stitch, Basketball, Cryptology, Lego, Math, Art, Public Speaking, Keva Planks, Pollinators, and French.

Laura Solomon:   5th Grade Finale update and 8th grade capstone update.  discussed adding fruit trees to our grounds which could possibly help as edible gardening additions (as part of Beautification discussion)

 

Committee Reports  (See attached) were all read by Beth.

President:  Beth Von St. Paul

PTA Bingo Night:  Successful event with positive feedback.  We presold 151 Subway dinner boxes and 257 Bingo boards and had a fantastic turnout.   We hit our budgeted income of $1000 for the event. 

Nominating Committee was activated at the General member meeting on Feb 14 and budget amendments were approved.  Nominations for next year’s board will be active until the end of March, using an online form.  Information was sent out on PTBoard and website postings.

PTA Spring Event May 2nd will be held at the school.  We are coordinating with various school groups and clubs to be involved.  PE Dept, 8th grade Capstone, NJHS, and Chess Club.  SCA food drive will lead up to the event.  Working on getting a DJ and mini putt-putt courses and possibly doing an Escape Room similar to Reading Month as well. 

PTA funding for Beautification:  Discussion on possible projects/use of $600 budgeted amount.  See attached.

PTA funding for Beautification:  Discussion on possible projects/use of $600 budgeted amount

Have discussed options to fund a new Bee colony on the roof with Mrs. Smallwood.  Options for PTA to help fund are:

- Nuc box and frame approx. $80 (used for splitting a hive or catching a swarm)                       

-Bees supers/wax approx. $70 (used for honey production)

-Purchase new colony of bees approx. $170 (purchased usually in April, locally)

Also discussed possible PTA funding for Garden/Crop Club with Mrs. Hurst

Options are:  possible $200 total donation?

-purchasing seedlings/fertilizer- after they get supplies from Anderson’s donation

-Donating McDonalds’ Garden Center gift card for future use

Discussion was positive towards funding both the bee colony and the garden using beautification funds.  Added proposals were of possible edible plantings, such as blueberry, persimmons or fig.   Possibly using funds towards pollinator garden as well.  Mrs. Smallwood is in the process of ordering a new bee colony using a grant to fund a partial rebuilding the bee colony, and will contact the PTA later with possible requests for funding additional items.  Mrs. Hurst will be notified of the availability of funds, and can send in request for future needs.

Upcoming Events:

Chic Fil A Spirit Night March 17th  (Music in our school’s concert)

March 21st:  Shamrock 8K/Final Mile

April 22nd:   ES Field Day

May 2nd:  PTA Spring Expo Event 10am – 2pm.

May 4th – 8th Teacher/Staff Appreciation Week

May 9th:   8th grade semi-formal

May 29th:   PTA Norfolk Tides Baseball Spirit Night

 

Meeting was called to a close at 10:12am.

Committee Reports:

DI teams: Jenny Sessoms

Congratulations to our 7 Destination Imagination teams that competed at the regional tournament on Saturday.  All of our teams are advancing to the state tournament in Mechanicsville on Saturday, March 28.  Good luck!

Jigisha Reddy/Anna Feliberti: ES and Middle School Scholarships:

ODC Merit Scholarship- The deadline is April 6th. The scholarship application can be found on Scholarship Central (search for ODC Merit Scholarship), any push on social media or website would be great. The committee will meet after Spring Break to review the applicants.

Will request for a couple of social media advertisements in mid-march regarding this.

 

8th Grade Semi-Formal:

Plans are underway for a great event for our 8th graders on May 9th.  We have settled on a ticket price of $15.  This requires a change of the PTA budget for this net-zero line item.  We are expecting 250 guests = $3750.   We plan to largely use this money to cover food and entertainment and plan to ask for minimal parent donations. We are in final negotiations for DJ/Photo booth services and should have that solidified this week.

The shutterfly link is ready to be distributed to the parents - odssemiformal2020.shutterfly.com

Deadline to send pics is March 31st. that will provide time to create the powerpoint presentation.

 

Shamrock Races - Fandanas have been ordered.  We ordered 230 to cover last minute entries, volunteers, and PE staff who have supported this event throughout the year.  Fandanas will be given to runners Thursday and Friday (March 19th and 20th). We are seeking a lead volunteer for the day of the race to help with organizing other parent volunteers - the main concern is the parent pick up area on the beach.  This is always a chaotic scene, and we need one point person that day.  (I am unable to attend the Final Mile race).  

Incentives/Box Tops:  Laura Lumagui

We collected 1,946 box tops so $194.60,  they were mailed for March 1st deadline.

Spirit Nights:  Darcy Staley

YNot - Completed $800 received

  • Picked up by Beth
  • Will re-request confirmation of our 2020 request for Dec. 2.


Admirals - Completed $1,981 (401 tickets sold)

  • Chorus had a wonderful performance of the National Anthem along with the ODS Color Guard presenting the flags. An ODS student was able to ride the Zamboni, and two teachers were recognized during the game, Mr. Borgerding and Mrs. Newman.

Chick-Fil-A - March 17

  • Confirmed for March 17 (times TBD)
  • Chick-Fil-A’s Darrius to confirm whether we can promote the entire night for the fundraiser or only 3 p.m. - 6 p.m. and amount to anticipate
  • Save-the-Date promo March 3 & March 10 to be sent via social; please send notice via next newsletter.
  • Promotions to be scheduled March 15, 16, 17.

Tides - May 29

  • Contract signed for May 29th.
  • Chorus not performing; Band & Color Guard confirmed with staff & Tides.
  • Promotion to begin Monday, April 27 w/ weekly giveaways & announcements.

 

 

 

April 24, 2020 Brickell Academy PTA Executive Board Meeting Minutes

Date:  April 24, 2020

Location:  Virtual Zoom Meeting

Attendees:   Tamara Andrews, Jennifer Gettins, Beth Von St. Paul, Kelly A. Hedrick, Sandra Shinabarger, Anna Feliberti,  Jigesha Reddy,  Marcyanna White,  Jenny Sessoms,  Polly Foster,  Renee Custudio,  Carrie Labert, Kim Strassberger. 

Meeting was called to order at 4:03 pm by PTA President Beth Von St. Paul.

Minutes from March 6 Meeting were approved with a motion and a seconded motion.

Treasurer’s report was read by Renee Custudio.   

Date Range:  2/7/2020 to 3/05/2020

Starting Balance: $38947.30
Income: 4495.87

Expenses: -6684.35

Ending balance: 36,758.82

Dr. Hedrick:   Relayed some direction from the Dept. of Teaching and Learning.  Noted there is a huge disparity in how the Covid-19 pandemic has hurt some families and not others.   Some key points are to ask people how they’re really doing and connect people to resources including financial resources.   Another item is to assure parents that their children are academically fine will be academically prepared for next year.   

The next item to consider is how to honor the 5th and 8th grades. 

Tamara Andrews:  Asked about Teacher Appreciation and how to honor our teachers.   Dr. Hedrick advised to have our children send notes to their teachers, that kind words will go a long way.   These notes will all be sent electronically, nothing sent to any home addresses, especially due the pandemic.  

Renee Custudio of the Nominating Committee:  Announced the Election Slate

President:  Beth Von St. Paul

Vice President Membership:  Jigesha Reddy

VIE:  Tamara Andrews

Programs:  Jennifer Gettins

Secretary:    ______________

We can also nominate from the floor.  The election will be the end of May. 

Jennifer Gettins:   The pizza fundraiser has been successful.   We have another check from Papa Johns for $74.  

Anna Feliberti:  Scholarships – A handful were mailed in and most came in electronically.    The next item to resolve is how to present the checks (awards). 

Jigesha Reddy:  Confirmed that 3 scholarship packets arrived in the mail. 

Tamara Andrews:   Asked about lanyards – if there was a certain kind we wanted as in keeping the VB Strong ones or do we prefer the yellow ones.   Dr. Hedrick said any kind will do since staff have all different lanyards. 

Polly Foster:   School Supply Kits Fundraiser was successful last year.  275 kits were sold last ear bringing in $1200.   Polly proposed staying with the same company and that the middle of May is the preferred time to order.   She said they all have to be shipped either home or all shipped to the school and which did we prefer?   Dr. Hedrick proposed cutting back on the supply list.   Supplies can be shipped to the school and supplies can be held until the fall. 

 Kim Strassberger:   Proposed purchasing additional school supply kits with PTA funds in order to sell.   The price difference with shipping – it is a better deal (less expensive) to ship to the school rather than students’ homes.    Dr. Hedrick said she will get updated supply lists from all the teachers and will get back to us with price points. 

Shamrock gave a choice for 8K only to either defer their entry until next year or get their packets now.   Final mile sent packets only. 

8th grade picnic  - hold money and wait to see if the school does anything to honor the students.  We could possibly use the money as a gift such an insulated cup for the 8th graders.  We would have to roll money to next summer.     Dr. Hedrick asked to hold the money as guidance will be coming out soon.   Kim is brainstorming options for before the 8th graders begin 9th grade.    8th grade dance is cancelled due to Covid – 19 pandemic so no tickets were sold; no funds set aside.  In the past funds for that dance were generated by ticket sales not PTA funds.   5th grade finale is still being worked on – possibly t-shirts to be made for 5th grade finale. 

 

Discussed field trip money and leftover funds for 8th grade and 5th grade and rolling those into year-end events.   Wondering if we can spent that money over this summer (no).   Kim proposes to vote on this now to move the field trip funds to finale events.    Anna mentioned that we also take this budget item to the general meeting in May. 

 

Beth Von St Paul:   Yearbook clarification.    Led a vote regarding the 5th and 8th grade field trip funds to be moved to finale funds.  The vote result was a unanimous yay approval to move field trip funds to finale.  

Beth confirmed that the election ballot slate is currently closed and that we can still nominate from the floor in May.     Marcyanna said she would try to ask around more to fill any empty spots. 

Sandra Shinabarger:  Audio troubles with Zoom and requested $200 of beautification funds be used for adding 4 trees to the perimeter of the school grounds.   Dr. Hedrick was receptive and said she likes the idea and to hold onto all funds due the uncertainty of the economic impact this pandemic will have.   She wants to be sure all funds are used appropriately (we may need fruit trees to help feed students due to devastating impacts of the Covid -19 pandemic) also did not want to plant anything that could potentially burden VB landscaping, not that new trees would.   

 

It was mentioned that Facebook Live is not secure for teaching classes, which leaves Zoom as the main communication option.    

 

Meeting was called to a close at 5:18pm.

May 26, 2020 Virtual Brickell Academy PTA General Member Meeting Minutes

Date:  May 26, 2020  5pm General Meeting

Location:  Zoom Virtual -879 8433 2879

Attendees:   Dr. Hedrick, Tamara Andrews, Jennifer Gettins, Beth Von St. Paul,  Sandra Shinabarger, Anna Feliberti, Renee Custodio, Kim Covington,   Natalie Petsu, Susan Hooks, Natasha Pendall plus a few more PTA members.

Meeting was called to order at 5pm by PTA President Beth Von St. Paul.

Minutes for April 24th 2020 virtual meeting were approved with a motion and 2nd motion. 

Renee Custudio read the Treasurer’s report.  

Beginning balance was $37033.85 Income was $8305.26  Expenditures were $5991.41

Ending balance is $39,347.70

General Membership was informed of Election process and Electronic ballots will be emailed to all members at conclusion of meeting.

Election Ballot Information:  Online Voting will begin at the conclusion of the Zoom meeting, online ballots will be emailed to all members and will remain open until 5pm May 28th, 2020.  Ballot is available to all current Brickell Academy at ODS PTA members by also emailing brickellacademypta@gmail.com

Slate of Nominees for the 2020-2021 PTA Executive Board

President: Beth Von St. Paul

1st VP-Membership:  Jigisha Reddy

2nd VP-Programs: Jennifer Gettins

3rd VP-VIE:  Tamara Andrews

Secretary: Kimberly Covington (Nominated from the Floor during online nominations May 21-23rd)

Treasurer: Renee Custodio

 Proposed Budget Amendment:

For the purpose of keeping the allocated PTA funds available for our current 5th graders to use at a later date the board proposes:

-Rename Line item 5th Grade Finale to be 5th Grade-2020 End of Year Celebration ($500)        -Move remaining funds in the 5th Grade Programs/Field trips line item, into 5th Grade-2020 End of Year Celebration

For the purpose of keeping the allocated funds available for our current 8th graders to use at a later date the board proposes:

-Add a line item named 8th grade-2020 End of Year Celebration

-Move remaining funds for 8th Grade Picnic into new line item, 8th Grade-2020 End of Year Celebration ($600)

-Move remaining funds in the 8th grade Programs/Field Trip line item, into the new 8th grade-2020 End of Year Celebration line item

The General Member meeting and online voting will close at 5pm May 28th, 2020.

Thank you to all of our PTA members for participating in our new online Voting process this year.  We appreciate your support all year, and look forward to continuing our support for the students and staff of Brickell Academy at Old Donation School into the 2020-2021 school year.

Zoom portion of the meeting ended by 5:08pm.

 

Posted to all members via email: May 28, 2020 at 5:45pm

The Brickell Academy at ODS PTA voting and Election process is now closed, as of 5pm May 28th, 2020.  This concludes our General Member Virtual meeting, which began at 5:01pm May 26th, 2020. 

The motions listed on the virtual voting ballot were all approved by a majority vote.

The motion to approve and file the minutes from the February 14th, 2020 general member meeting passed.

The Proposed Budget Amendment has passed by majority approval.

The Election Slate of Nominees was approved.

The following volunteers were elected to be on the 2020-2021 PTA Executive Board:

President: Beth Von St. Paul                 1st VP-Membership: Jigisha Reddy

2nd VP Programs: Jennifer Gettins       3rd VP-VIE: Tamara Andrews

Secretary: Kimberly Covington              Treasurer: Renee Custodio

Thank you to our PTA members for their support and participation in this new and unique method of voting.  We appreciate your help with this important step in conducting our PTA business for the year!  

June 5, 2020 Brickell Academy PTA Executive Board Meeting Minutes

Date:  June 5, 2020

Location:  Virtual Zoom Meeting ID:  830 0949 4340

Attendees:  Tamara Andrews, Jennifer Gettins, Beth Von St. Paul, Kelly A. Hedrick, Sandra Shinabarger, Anna Feliberti, Jenny Sessoms, Polly Foster, Renee Custudio, Kim Strassberger, Kim Covington, Rachel Thompson, Laura Soloman, Natalie Petsu

Meeting was called to order at 12:05pm by PTA President Beth Von St. Paul.

Minutes from April 24, 2020 Board Meeting were approved with a motion and a seconded motion.

Treasurer’s report was read by Renee Custudio.

Date Range:  April 24th-June 4th, 2020

Starting Balance: $38,564.64    Income: $1,695.67     Expenses: $5,700.42

Ending Balance: $34,559.89

Dr. Hedrick:  Relayed virtual online celebrations are being planned for ES & MS & MS electives.

Noted since these are not standard award celebrations teachers have expanded honors to students.  Packing up has started, teachers are cleaning up their rooms.  MS yearbooks arrive 6/25.  School is in the process of refunding checks to families for field trips.  Hoping to have finale celebrations for 5th and 8th graders.

2nd grade acceptances were sent out, can not have in person open house for them.

VP Programs-Jennifer Gettins:  Papa John’s Pizza online fundraising starts over June 1st and will continue over the summer.  Amazon, Harris Teeter, Kroger online programs will continue over the summer.

VIE-Tamara Andrews:  Said she is waiting for updated hours from ODS volunteers.  We have approximately 1100 hours at the end of May.

Membership and Scholarship Chairs- Anna Feliberti and Jigisha Reddy :  Submitted final membership numbers to VA PTA.  We awarded 8 $500 scholarships to ODC and Kemps Landing Magnet School Alumni. Scholarship checks were mailed to the recipients.

Scholarships-there are two sets of recipients, four for ES (ODC Alumni) & four for MS (Kemps Landing Alumni).  There were eight ES applicants & four winners.  Three students were from Ocean Lakes High School and one student from Catholic High School. 

There were nineteen MS applicants & four winners.  One student from Cox High School, one from Princess Anne High School, and two from Ocean Lakes High School.  Stated checks have always been made out to students, not sent to individual colleges and it is something to discuss for next year’s scholarships.

School Supply Fundrasier-Polly Foster:  Stated School Supply Kits Fundraiser can go live today or tomorrow, June 5th or 6th. Must end by June 21st so supplies can be delivered in August.  She is trying to decide of a possible later delivery date based on sales coming in.  An email flyer is set to be sent out for online sales only. 

8th Grade EOY Events chair-Kim Strassberger:  Hoping to plan 8th grade Celebration, looking into yard signs or in person gathering.  We have $2600 budget $1375 will cover one sided signs and $1625 will provide two sided signs.  Could possibly hand out signs during student item pick up/drop off coming up.  We could possibly have signs for 5th graders also.  Students could possibly take picture in front of school by school sign? 

PTA President-Beth Von St. Paul:  General Membership Meeting in May was a virtual zoom meeting.  The prior meeting minutes and current budget amendment were approved and the 2020-2021 PTA Board was elected.  Stated she would like to have a budget meeting in June.  Tamara asked for possible Google Doc for VIE this year.  We are transitioning to new board at the end of this meeting.

 

Meeting was called to a close at 1:04pm.

Programs and Events that the PTA was able to support in the 2019-2020 School Year:

  • After School Clubs for ES students
  • Fall Color Run Event
  • Walk and Talk for ES Lunches
  • ES and MS Leadership Workshops
  • Movie Matinee nights for ES and MS
  • Purchased planners for ES and MS
  • Norfolk Admirals Spirit Night
  • Brickell Academy Spiritwear Sales
  • Bingo Night Event
  • Bus transportation for field excursions by grade level
  • Staff/ Bus Driver Appreciation Events-Cookies and Cocoa
  • Welcome Back Luncheon for Teachers and Staff
  • Reading Month Activities/ Visit by Book Author, donation of books to library
  • Reflections Program
  • Principles of American Citizenship program support- Got Honor shirts
  • Transportation expenses for Orchestra, Academic Challenge, Electives
  • Unity Day Sunglasses
  • Mix it Up Middle School Lunch
  • Awarded almost $3000 in Grants
  • Awarded $4000 in Alumni Scholarships
  • Shamrock Race participants- fandanas
  • Help with supplies to rebuild bee colony on the roof-Beautification Funds
  • Student Support Fund
  • 8th Grade -Little Free Library Pembroke Meadows -books

Note from Beth Von St. Paul (PTA President):

I want to thank all of our amazing volunteers, who helped in so many ways throughout the year. Our PTA board and committees have also continued to work diligently since the school closure, to finalize all yearly PTA business and to help support the ODS community as best as possible.  I am happy that we were able to still award the scholarships to deserving alumni, and thank the scholarship committee for their work making that happen.  We have been able to support the ODS students and staff in a lot of ways, even with a shortened year, and it all is due to the time and talents of ALL the volunteers.  I hope we will be able to continue this great support in the fall, and that everyone continues to be safe and healthy.